Do you often ask “How do I export MSG to PDF file?”. Read this article till the end, as in this article we will discuss the various methods to convert .msg files to .pdf format, their limitations, and the benefits of converting MSG files using an automation tool.

The Microsoft Outlook email client uses MSG files to store emails in a certain manner. The sender, receiver, subject line, message text, documents, and details about the email are just a few examples of the stuff that can be included. MSG files can be forwarded to others or used to store messages outside of Outlook. 

Compared to the MSG file format, PDFs are still safe and compatible with the majority of apps. Without downloading Outlook, users may easily work with PDF files on desktops, laptops, tablets, and other portable devices. Converting an MSG file to PDF is a simple way to view an email in a format that is convenient to share, forward, print, or archive. Because PDFs are difficult to alter, many people feel at ease utilising them in legal or professional contexts. 

Benefits of Converting MSG Files to PDF Format

• Easier to Open: Users may access PDF files on any computer without the need to load other programs, such as Outlook.
• Secure Format: PDFs are safe for sending important emails since they are hard to change.
• Good for Sharing: Another great feature  is that PDF files can be copied and shared seamlessly.
• Universal Compatibility: Any operating system, including Windows, Mac, etc. can read a PDF file.
• For Business and Legal Use: PDF files are said to be extremely safe for official or legal purposes. 
• Better for Printing: PDF files keep the original email file format intact.
• Long-Term Storage: Creating permanent email records was made easy with the use of PDF formats.
• Combining Files: To manage several MSG files in one location, users convert MSG files to PDF format.
• Smaller File Size: PDF files are the recommended file format because they typically take up less storage space than MSG files.
• Operates Without Outlook: MS Outlook is not needed to open or use the converted file.

How Do I Export MSG to PDF File Using a Manual Technique?

This is a manual approach for converting MSG files to PDF format, however it carries a significant risk due to the possibility of corrupted or damaged data. Additionally, converting MSG to PDF format takes a long time. The direct way of saving message files in PDF format will be covered in the section below. 

1. Start with opening MSG Files to open in “MS Outlook”.
2. Now, tap “File” > “Print” or press “Ctrl + P” on your keyboard.
3. Then, choose Microsoft Print to PDF or another PDF printer from the list.
4. Lastly, click “Print”, choose where to save the file, and click “Save”.

Limitation of the Manual Technique

Though the above technique may work for a few .msg file conversion, however for bulk conversion this technique won’t work as these methods are ineffective, slow, and time-consuming for converting MSG files to PDF in large quantities. Your MSG file attachments, formats, and metadata cannot be preserved by the procedures while they are being converted. So, if you want to securely convert MSG to PDF with attachments use an automated solution. 

How Do I Export MSG to PDF File Using a Professional Technique?

To make the conversion process more faster and simple, try CubexSoft MSG to PDF Converter. This software is perfect for those who don’t have much technical knowledge. Also, it can bulk convert hundreds of MSG files in just a few clicks. The tool offers dual options to upload MSG files. The software keeps the original attachments and data integrity intact after the conversion is done. The tool offers multiple filters for those who want to store the PDF files in a specific format. Users can choose the destination path as per their requirement. The application seamlessly works with MS Outlook, Windows OS, and Mac OS. Once the conversion is done a log report is generated in .txt format. There is a free demo feature available for users to convert 25 MSG files for free. Also,  they can connect with the 24/7 customer support whenever in need.

Steps to Use the Converter Tool

1. Start the MSG Converter Tool.
2. Tap the “Add files” or “folders”. 
3. Choose the “MSG file” or “folder”.
4. Click "Export"
5. Choose “Save Options” > “Select PDF” > “Select File Name Options”. 
6. If needed, choose “Advanced PDF Options”.
7. Select the desired “Destination Path”. 
8. Click “Convert”.

Conclusion

We discussed, "How do I export MSG to PDF file?" without losing attachments in this writeup. Here, we've covered a number of automated and manual techniques for carrying out this conversion. But as we've seen, there are a number of disadvantages that render manual techniques inappropriate. As a result, using an automated method to convert MSG to PDF is preferable. Additionally, users can test the functionality of automated solutions by downloading a free trial version.