Email management is a serious concern for individuals and organizations dealing with large volumes of emails every day. EML files, while common for individual email storage, often create restrictions when sharing, archiving, or presenting email content. Thus, many people ask this question “how do you convert EML to PDF?” to safely import the .eml files. To achieve this users have two options, 

• First, manual conversion methods.

• Second, using automated software.

However, the manual methods have many challenges that could be a hindrance to the safe conversion of EML files, which we will discuss later in this article. But first let’s understand the benefits of converting EML files to PDF.

EML VS PDF: The Difference

Portable Document Format or PDF, is the most used and reliable document format, which was introduced by Adobe in the 1990s. Texts, images, interactive components like forms and multimedia, etc. are all compatible. Because PDF files may preserve the original content's integrity, they have become widely used. 

EML, on the other hand, is designed especially for email archiving. It includes important email elements like the title, sender, recipient, and message body. The EML file also contains any attachments that were part of the email. Popular email programs like Microsoft Outlook, Mozilla Thunderbird, and Gmail are compatible with this format. 

Why Import EML Files to PDF?

There are many reasons why users may want to convert EML files to PDF. Some of the reasons are listed below.

• A PDF is a globally accepted file format, widely used in businesses, legal procedures, medical documents, etc.
• A PDF is password encrypted and doesn't hold the risk of losing confidentiality.
• PDF files are platform independent, i.e. they can be accessed on any device whether online or offline.
• PDF files are excellent in preserving documents for the long-term.

How Do You Convert EML to PDF Manually?

There are two manual ways which users can use to convert EML files to PDF. However, these methods have many challenges.

Method One: Using Mozilla Thunderbird

1. Open EML files in Thunderbird.
2. Click on the File option and choose “Print”.
3. Select “Microsoft Print” or any PDF printer installed.
4. Choose the “location to save” and click “Print”.

Method Two: Using Microsoft Outlook

1. Launch Outlook, and drag the EML file to the newly created folder.
2. Choose the EML files.
3. From the File menu, select “Print”.
4. Choose the ‘Microsoft Print to PDF’ option.
5. Choose the “Location Folder” to save the PDF.

Limitations

• Both the processes are lengthy for bulk emails.
• Attachments may not be included automatically.
• Also, email formatting may get distorted.
• Users from non-technical backgrounds may find the techniques confusing.
• Users need to have Outlook and Thunderbird applications installed on their computers.

How Do You Convert EML to PDF Using Professional Software?

The manual methods due to their disadvantages are often not considered by many users. Therefore the best alternative to the manual methods is an automation tool. CubexSoft EML to PDF Converter helps to overcome all the challenges from the manual methods. The tool is a perfect choice for bulk conversion. No matter how many files a user has, there are no file size limitations. Also, the application gives dual options to upload the EML files or folders. Users can easily access this software from any Windows or Mac OS, as it works on all the versions of both the operating systems. It also has advanced page settings to save PDF files as per users preference. The simple graphic user interface makes it easy for users to navigate the software. The software offers a free demo feature for users to convert 25 EML files into PDF. Also, if a user faces any technical difficulty they can connect with the 24*7 customer support anytime.

Steps to Use the Software

1. Click on “Add Files” in the EML Converter Tool.
2. Tap “Select Files” or “Select Folders”.
3. Locate the files and click “Open”.
4. Tap “Export”.
5. Choose “PDF” from the “Select Saving Options”
6. Choose preferred “File Naming Option”.
7. Select options from “Advanced PDF Options” to either save all mails in one PDF or in another PDF for attachments. 
8. Pick “Destination Path” > click “Convert”.

Conclusion

Throughout this article we discovered many ways using which users would get the answer “how do you convert EML to PDF?”. Though users may choose to follow the manual methods, they have so many drawbacks that users may find the processes confusing. Thus, it is best if users choose to use an automation tool.